How one can ship a video by way of e mail: 4 straightforward steps

Movies are extremely partaking and seize rather more consideration than every other sort of content material. Should you aren’t making them, you’re watching them. And, within the case of notably fascinating movies, you need to share them.

Studying the way to ship a video by way of e mail is crucial, because it’s one of the vital widespread communication channels.

On this article, we’ll be protecting all of the choices accessible when sending a video by way of e mail. 

Desk Of Contents

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Sending a video by way of e mail to your e-newsletter subscribers

Attaching a video to your e mail e-newsletter makes it extra partaking and memorable.

The next information from the Electronic mail Advertising Benchmarks report backs this up:

How the engagement rates change when you add videos to your emails.

Subscribers are more likely to look at a video than to learn an extended e-newsletter or prolonged article.

You may embed a video or make a thumbnail/picture/GIF of a video inside an e mail and add a hyperlink redirecting to an exterior web site, maybe your touchdown web page, YouTube, or another medium the place they will watch your full video.

Right here’s a step-by-step technique of the way to ship movies by way of e mail to your subscribers:

1. Add the video on YouTube (or every other channel you favor)

Host the file on a video internet hosting platform earlier than sending it to your subscribers by way of e mail. There are a number of channels by way of which you’ll be able to share your movies, however for the aim of this information, we’ll present you the way to host your movies on YouTube after which e mail them to your subscribers.

Go to YouTube, and click on “Add video” on the top-right nook of the web page.

How to upload a video to YouTube.

Subsequent, select the video file you need to add and click on on “SELECT FILE” to add.

You’ll be capable to view the add progress on a standing bar on the display screen. As soon as the video is uploaded, add descriptions and tags to your video. 

Then, YouTube generates three selections of thumbnail photos so that you can use because the function picture to your video. The thumbnail is the very first thing your subscribers will see in your e mail e-newsletter, so it needs to be an eye catching picture.

You may create a customized thumbnail if you have already got a verified profile and don’t like several of the YouTube auto-generated thumbnail choices. The beneficial dimension for these photos is 1280×720 pixels. 

To add your thumbnail, click on the “Customized thumbnail” button.

Now that you just’ve efficiently uploaded your video, you’ll be able to go to your YouTube web page to entry the video. Your video now has a novel URL, which you’ll want for the following step.

2. Create your e mail and import a thumbnail or screenshot into the e-mail

Write your e-newsletter’s copy utilizing strong recommendation from copywriters after which embed the thumbnail/screenshot of the video into the physique of the e-mail, as seen under.

A thumbnail of a video in an email.

You might make the placeholder a GIF, too. This works even higher than a nonetheless image to encourage excessive engagement charges.

GIF thumbnails typically work higher than photos in emails as a result of they offer your subscribers a greater really feel of what your video is about, rising the probabilities they’ll click on to look at it.

3. Make the picture clickable

You might want to make your thumbnail GIF or picture clickable, in order that when subscribers click on on it, they’re taken straight to your video.

Examine in case your e mail service supplier has a performance that allows you to do that. For instance, when sending your e mail by way of GetResponse, you’ll be able to embrace a hyperlink to your video in your thumbnail picture or GIF.

(Tip: In GetResponse, you may also embed a YouTube video without having for a placeholder – for a fast tutorial, skip to the part “How to send videos in emails with GetResponse” on the finish)

4. Ship out a check e mail

After finishing steps #1 to #3 above, you’ll be able to ship a check e mail to your self to be sure that all the pieces works because it ought to. That is principally the identical course of as sending the e-mail to your mailing record; simply ship the e-mail to your private e mail handle first and guarantee all the pieces works correctly, and also you’re good to go.

How one can ship a video by way of e mail to at least one or a couple of recipients

Typically you need to ship your video to at least one or a few folks, not an e mail record of tons of or 1000’s of subscribers.

And in relation to sending movies to some recipients, you should use any of the favored e mail platforms (for instance, Yahoo, Gmail & Outlook) to ship your video.

Every e mail platform works otherwise, however most of them will help you ship movies.

On this part, we’ll be exploring the way to ship movies by way of three widespread mailing channels:

  1. Gmail
  2. Outlook
  3. Yahoo Mail

How one can ship a video utilizing Gmail 

Gmail is among the hottest e mail platforms right this moment.

You may have two choices for sending a video by way of Gmail:

  1. connect a video file out of your Google Drive 
  2. or connect a video file from the system you’re utilizing to ship your e mail. 

In each instances, Gmail will mechanically convert your video (if it’s over 25 MB) to a Google Drive hyperlink once you attempt to add it as an attachment.

See how these two strategies work under:

1. Ship the video as an e mail attachment

Sending a video as an email attachment in Gmail.

First, open your Gmail account.
Second, click on the “Compose” button to create a brand new e mail.
Subsequent, choose “Connect recordsdata” (just a little paperclip) and select the video you need to ship, and click on “Open.”

After attaching your video, sort the content material of your e mail and click on “Ship.”

2. Ship the video as a Google Drive attachment

Open your Gmail account and click on the “Compose” button to compose your e mail.

Subsequent, click on on the “Google Drive” image on the backside toolbar of the e-mail.

Sending a video via Gmail as a Google Drive attachment.

Lastly, choose the video you need to ship and hit “Attachment.”

Sending a video via Gmail as a Google Drive attachment.

Your video is able to be despatched.

How one can ship a video utilizing Yahoo Mail

With a Yahoo account, it’s very straightforward to share your or different folks’s fascinating movies with buddies or colleagues by together with them in an e mail.

There are two most important methods you’ll be able to ship movies utilizing Yahoo. You may both share the video hyperlinks in an e mail or ship the video as an attachment.

1. Share the hyperlink (if it’s already hosted on-line)

Once you need to share a video from YouTube or every other social app, you’ll be able to simply share it utilizing its hyperlink.

To do that, open your Yahoo Mail account and click on on the “Compose” tab to create a brand new message. Then paste the net hyperlink/URL of the video you want to ship within the “Hyperlink” tab on the backside of the display screen and hit “Save.” Then compose the message and ship it.

Sharing a video link in Yahoo!Mail.

That’s all it takes.

2. Ship the video as an attachment

When doing this, keep in mind that you would be able to’t connect recordsdata bigger than 25MB on Yahoo. It’s finest to compress giant video recordsdata earlier than sending them as attachments. Compressing movies is a fairly easy and straightforward course of which we’ll go into intimately later within the article.

To ship your video as an attachment, open your Yahoo Mail account. Click on the “Compose” tab to compose a brand new message. 

Subsequent, click on on “Connect recordsdata.” A collection of choices mechanically pops up. Click on on “Connect recordsdata from laptop” and select the specified video recordsdata. After this, you’ll be able to ship your e mail.

You may ship as many movies as you need in the event that they don’t exceed the restrict.

How one can ship a video utilizing Outlook

The method of sending movies with Outlook isn’t as complicated as you would possibly count on.

It’s just like the method employed by Yahoo Mail or Gmail and takes little various seconds to perform.

With Outlook, you’ve got two choices when sending movies by way of e mail. You might both ship your video:

  • As a hyperlink
  • Or add the video to Outlook by inserting it as an attachment.

1. Ship a video in Outlook emails by sending it as a hyperlink

The method of sending movies by way of Outlook is pretty straightforward.

Simply comply with these steps:

Click on on “New message” and insert the net hyperlink or URL of the video you need to ship. Do that by clicking on the ellipsis (three dots), the place you will see the “Extra formatting choices” tab.

How to insert a hyperlink into an outlook email.

Then click on on “Insert hyperlink,” paste the hyperlink, and click on “OK.”

Inserting a link into an outlook email.

With this, your e mail is able to be despatched, and your video is safely linked.

2. Add video to Outlook emails by inserting it as an attachment

Take word that Outlook’s most attachment file dimension restrictions are 20 MB rendering most video recordsdata too giant to ship by way of e mail attachment. The linking process in possibility one can be higher for those who’re sending a big video file.

For compressed recordsdata or small video recordsdata, nonetheless, merely click on on the “Connect” possibility, go to “Browse this laptop,” choose your video and add it.

Adding an attachment to an outlook email.

Now you’ll be able to compose the physique of the e-mail and ship it.

Is it potential to compress a video to ship by way of e mail?

Unarguably, the best drawback related to movies is their monumental file dimension.

Longer, higher-definition movies lead to bigger file sizes. This makes it troublesome to connect them to emails.

So how do you ship a big video file by way of e mail?

There are three most important methods.

  1. You may compress them into a zipper file.
  2. You can also make the video shorter and smaller with iMovie on Mac.
  3. You may ship giant video recordsdata utilizing a cloud storage service like Google Drive, OneDrive, Dropbox, or WeTransfer.

Let’s go by them one after the other.

1. Create a zipper file

Probably the most widespread methods to compress a video is to compress it into a zipper file.

The file reduces in dimension, and the standard isn’t affected. This feature is out there for each Mac and PC customers.

First, right-click on the video file you need to ship for those who’re a Home windows person.

Then, click on on “Ship to” and “Compressed (zipped) folder.”

Compressing a file in Windows.

For Mac customers, select “Compress [name],” and the file mechanically compresses.

Compressing a file on a Mac.

2. Make the video shorter and smaller with iMovie on Mac

Mac gadgets typically include iMovie, an Apple-enabled film modifying software.

With iMovie, you may make your video shorter by sending solely the necessary bits. This can lower the scale of the file. You can even use the e-mail possibility included in iMovie to ship the video by way of e mail to whomever you need.

The method is fairly easy. Simply open iMovie and click on on the arrow within the prime left nook of the menu bar.

Choose the portion of the video you need to ship. Then export it by clicking “File-Share- Electronic mail.” Lastly, select “small” to cut back the file dimension.

Your video is able to be shared by way of e mail. iMovie will open a clean e mail with the smaller file able to ship.

Sending a video in an email via iMovie.

3. Use a cloud service

OneDrive, Dropbox, and Google Drive are right here to make life simpler for everybody.

These platforms are probably the smoothest solution to ship giant video recordsdata with out altering their high quality. On Dropbox, all you need to do is add the video to a shared Dropbox folder, which provides everybody who has entry to the folder entry to the video as effectively. 

With Google Drive, you add a video file to your drive and share a hyperlink to the file with anybody you need. Dropbox and Google Drive additionally provide the choice to share hyperlinks to the video file by way of e mail with family and friends. It’s that straightforward.

In fact, there are additionally different providers like WeTransfer. There, you’ll must add your file and supply the e-mail handle of the individual you need to notify that your video will be downloaded.

Be cautious, although, your WeTransfer obtain hyperlink will mechanically expire after two weeks for those who use their free account.

Causes you is perhaps unable to e mail a video

Once in a while, even in the perfect of worlds, you might face some issue when sending movies by way of e mail — normally once you attempt to ship giant video recordsdata with out compressing them first.

And the widespread prevalence is that your video surpasses the restrict for no matter emailing platform you utilize.

Yahoo Mail and Gmail have a restrict of 25 MB, whereas Outlook has a 20 MB file dimension clause. You’ll have issue sending movies in the event that they’re bigger than the set limits. Additionally, there are occasions when system glitches happen. At instances like this, you’ll most likely discover that you just’re not the one one experiencing issues, and it normally clears up after some time.

The easiest way to make sure that you’re all the time capable of ship your movies with none issues is to first compress them or add them on a cloud service or social media platform, so you’ll be able to simply ship out hyperlinks.

How one can ship movies in emails with GetResponse

Should you use GetResponse to your e mail advertising and marketing campaigns, embedding a video into the e-mail’s design is tremendous straightforward.

Once you discover a place the place your video would match finest merely drag and drop a “Video” block into the format:

Adding a video to an email in GetResponse.

Then, enter the video’s URL. It may be hosted both on YouTube or Vimeo.

When you’ve entered the URL, the video mechanically uploads itself into the e-mail, and choices for personalization pop up.

Video options in GetResponse.

It’s best to all the time add different textual content to your movies (and pictures). It seems rather than the video (or picture) when it doesn’t load. Write a easy sentence describing what the video is.

Professional tip: Add a full cease on the finish of the Alt Textual content so {that a} display screen reader would know when to pause after studying it out loud.

You may regulate the play button’s form and colour to suit your e mail template’s general design. There are additionally many extra customization choices you’ll be able to tweak, for instance, width, padding, and alignment. You can even cover the video on cellular gadgets in order that solely desktop customers can see it.

A video thumbnail in the email creator in GetResponse.

And voila! The video is embedded into your e mail.

Now you can ship the e-newsletter and let your contact record benefit from the superb video e mail you’ve simply created. You’ll see the engagement charges going up very quickly!


Now that you understand all of the potential methods of sending movies by way of e mail, I wager you’ll be able to’t wait to begin. Keep in mind, one of the best ways to ship movies by way of e mail whereas retaining their high quality is the one which works for you ;).

For companies, freelancers, and consultants, one of the best ways to ship movies by way of e mail is to embed a YouTube video in an e mail creator. You may simply do that with the e-mail advertising and marketing firm GetResponse – get your free account and provides it a attempt!

This additionally helps drive visitors to your YouTube web page. Nevertheless, for on a regular basis movies that you just ship to some contacts, the best solution to ship the video is utilizing a cloud service like Google Drive or DropBox.